CASE STUDY
Enhancing IT Support and Security Measures for a Multi-Family Property Investment and Management Group
Discover how Miles IT optimized IT operations for a growing property investment and management group through security upgrades, per-property billing, and consistent onboarding for new acquisitions.
MEET THE CLIENT
Multi-Family Property Management Group
A large multi-family property management group overseeing 16 properties with plans for rapid growth turned to Miles IT for comprehensive IT support and security.
The client had experienced significant challenges with their previous managed service provider (MSP), including delays, poor communication, and weak security measures. They sought an MSP experienced in property takeovers with a strong focus on proactive cybersecurity, clear project planning, and efficient onboarding processes.
PRIMARY CHALLENGES
Transitioning to a Cohesive and Secure IT Environment
With properties scattered nationwide and plans for expansion, the client needed an MSP that could:
Assess and Transition
Quickly evaluate and change over IT infrastructure for new properties, ensuring minimal operational disruption so staff could get up and running within a single day.
Monitor Threats
Address security concerns brought to light after recent cyberattacks through proactive threat detection and incident response.
Provide Consistency
Ensure consistent billing per property and offer clear, itemized invoices for IT services.
Communicate Effectively
Provide transparent communication and project planning throughout the takeover and onboarding processes for new properties.
OUR PROCESS
How Miles IT Supported the Client
Proven Experience with Property Takeovers
Miles IT successfully managed the IT transition for several properties, using a structured approach to assess existing infrastructure and move them onto updated systems.
Security Focus
After the client’s recent cybersecurity incidents, Miles IT took immediate action to evaluate their current controls and strengthen their security posture.
Streamlined Onboarding and IT Infrastructure Transition
We optimized IT transitions by deploying a standardized onboarding checklist and project rollout template, ensuring a consistent experience across all properties.
Clear, Transparent Billing
Our experts implemented a per-property billing structure, allowing the client to see exactly how each property utilized IT resources and support.
Ongoing Support
Post-transition, we ensured that each property was continuously supported through regular updates and a 24/7 support system.
Efficiency and Consistency
Our approach was centered around delivering consistent service across all properties. Onboarding was completed in a timely manner, with each property’s IT systems up and running in under a day.
KEY RESULTS
An Efficient, Secure, and Reliable IT Environment
Seamless IT Transitions
for all 16 properties, with smooth onboarding for new acquisitions as the company grew to 26 properties by the end of the year.
Enhanced Security Posture
through proactive monitoring, threat hunting, and regular employee training, reducing the risk of future cyberattacks.
Clear and Predictable Billing
that matched the client’s operational needs, enabling better budget predictability and cost forecasting for their growing property portfolio.
Positive Feedback
from property management teams, who experienced minimal downtime and appreciated our clear, structured project plans.
MOVING FORWARD
A Proactive and Scalable Partnership
This partnership highlights our ability to efficiently manage IT takeovers for multi-property real estate portfolios while providing comprehensive security solutions and clear communication. Our proactive approach not only resolves immediate IT and security concerns, but also lays a strong foundation for future growth and success.
By understanding the client’s unique challenges, we were able to create a tailored solution that aligned with the property management group’s needs and long-term goals. This successful partnership exemplifies how Miles IT can support similar organizations looking to scale their operations while maintaining security and operational efficiency.
