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Independent grocer installs new self-checkout machines

CUSTOM SELF-CHECKOUT OPTIONS

An independent grocer installs new self-checkout machines

Miles IT helped a sixth-generation family-owned grocery store in Pennsylvania provide a more flexible customer experience by adding five self-checkout machines that feature an intuitive interface and custom POS functionality through the LOC software platform. Customers now have greater control of their shopping experience, enabling the client to reduce expenses and better allocate staff.

 

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THE CHALLENGE: ADDING A SELF-CHECKOUT LANE

Customers wanted more control at checkout

The client came to Miles IT with a need to implement self-checkout technology in several checkout lanes. While the project was considered for a while, it became necessary to install self-checkout systems after the emergence of the COVID-19 pandemic.

As a self-checkout system installation project is a significant investment, the client required a partner who could deliver a turnkey solution that addressed their specific needs and minimized disruptions and customer confusion. The client had worked with Cash Register Systems, which is now a part of Miles IT, for multiple decades. Cash Register Systems had previously developed a custom POS system on LOC POS software for the client that supported their sales and promotions and served as a trusted consultant on various POS technology projects.
 
Miles IT needed to provide the client with a cost-effective self-checkout system that could run on the current LOC POS software but with limited functionality to restrict customer access. The self-checkout kiosks would also need to be easy to use and troubleshoot if issues occurred.

THE SOLUTION: CUSTOM LOC SELF-CHECKOUT MACHINES

Installing new self-checkout POS technology

Our POS expert presented the client with our new LOC self-checkout machines that were designed through decades of experience working with Point of Sale hardware and software. The latest LOC self-checkout system is in its fifth generation and was designed to do everything needed to facilitate a positive checkout experience.
 
Unlike other self-checkout systems, the LOC self-checkout system we recommended does not have a weight-sensitive bagging area. This is intentional to avoid errors and long wait times that could increase customer frustration and cause them to avoid using the self-checkout system on future visits. The self-checkout systems are credit/debit only to reduce maintenance and their cost overall.
 
Customers do have the option of suspending transactions on the self-checkout system to have a cashier ring them up if they do want to pay by cash, EBT, or other methods other than credit or debit.

Features

  • Full scanner scale
  • Touchscreen
  • Payment pinpad
Self-Checkout Machine

THE RESULTS: QUICKER TRANSACTIONS, IMPROVED RESOURCE ALLOCATION

A better grocery shopping experience

Customer adoption of the five new LOC self-checkouts has been smooth, and customers now feel more in control, creating a better overall shopping experience. The client assigns an attendant to monitor the self-checkouts for security and transaction issues but has more flexibility to assign staff to other non-automated tasks, like stocking the shelves.

Customers still have the option to use Express or Regular checkout lanes to checkout, but the new self-checkout area provides them with an additional option that should remain even after the pandemic is over. As an ongoing partner, Miles IT continues to provide support and consultation to the client when asked.

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Greater Efficiency

The client can utilize staff better to address ongoing needs, like stocking shelves and helping customers, as fewer employees are needed to ring people up.

Reduced Lines

Customers with smaller carts can choose to self-checkout, reducing lines and wait times and allowing customers paying with cash or EBT cards to use Regular or Express lanes.

Pandemic-Ready

Self-checkout systems allow customers to control how much they interact with people and reduce lines and wait time to limit exposure and encourage social distancing.

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Project Highlights

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Healthcare consulting firm enhances their database infrastructure

BUILDING A MODERN DATABASE ENVIRONMENT

A database environment optimization for a healthcare consulting firm

Miles IT helped the Marwood Group, a healthcare-focused advisory and consulting firm, accomplish more by optimizing its database environment to prevent system crashes, mitigate data loss, and reduce redundant surface-level support tasks.

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THE CHALLENGE: FILLING THE GAP

Getting a firm understanding of the database environment

The Marwood Group came to Miles IT to take over database administration responsibilities after they lost their in-house database administrator (DBA). They had a pressing need for our help as their IT management team didn’t have full insight into how their systems interact with each other or even which systems and databases were being used at a given time.

The Marwood Group also needed us to evaluate their systems and determine a way to stabilize them and provide a reliable and consistent backup solution that would protect their data as part of a robust disaster recovery plan (DRP). We needed to gain an understanding of their current environment and ensure any systems that needed maintenance and upkeep were attended to while gaining insight into their database structure and its usage.

THE SOLUTION: SCALE DOWN DBA

A plan that optimizes the environment and reduces maintenance work

After taking on the large initial volume of DBA tasks to fill the gap after staffing changes at the Marwood Group, we developed a plan that would both optimize their environment to reduce the number of databases that needed support and reduce the manual nature of the maintenance work being done. This would also help the Marwood Group scale down its DBA plan over time. To accomplish this, we took the following steps:

We analyzed and documented all databases and servers in their infrastructure for usage statistics and performance.

We identified critical aspects first and prioritized those based on usage and criticality of data.

We made recommendations for database consolidation and moving of data from servers that were overloaded to balance their environment and prevent server crash.

We provided recommendations for process automation and streamlining to help reduce the regular manual labor required to maintain the databases and various integration jobs being run.

THE RESULTS: A WELL-OILED MACHINE

A more efficient and reliable database infrastructure

After implementing our DBA solution, the Marwood Group reduced and consolidated its database infrastructure (reducing their ongoing hosting & maintenance costs). Our security and infrastructure recommendations and subsequent implementations helped reduce their risk and liability.

We also focused on escalated support tasks that were originally completed in-house and identified solutions to prevent recurring support issues, significantly reducing support costs and the overall volume of support tasks.

Data protection Cyber Security Privacy Business Internet Technology Concept
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Fewer Tasks

We handled a large volume of DBA tasks and reduced that volume over time through process improvement and automation.

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Peace of Mind

Clear documentation of the environment is now available, and incremental backups were implemented to prevent potential data loss.

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Reduced Costs

66% reduction in support costs for their database environment as we eliminated inefficiencies and reduced the hosting resource needs.

You Request. We Respond. It Gets Done!®

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Florida law firm relocates to a new office

COORDINATING IT MOVES IN ANY ENVIRONMENT

An multi-location office relocation for a law firm completed within one week

Miles IT helped a law firm in Florida complete a multi-phase move under unique circumstances — the area was right in the path of a major hurricane for the first phase of the relocation. Our project team got to work to complete the project within a tightening schedule due to an expiring lease and meet all timelines to the client’s satisfaction.

 

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THE CHALLENGE: MOTHER NATURE

Relocating IT equipment to a new suite before a hurricane struck

We had worked with the client on several previous IT projects and relocations. They came to us with a new need to relocate as they were finishing up construction on a space in a different location.

This process would be a two-phase move:

 

  1. We would relocate all IT equipment, including PCs and network servers, down two floors in the same location, set up their infrastructure and PCs, and ensure the client was running during construction.
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  3. When the new construction was complete, we could then relocate the client’s equipment to their new final location and perform similar steps as the first phase.

THE SOLUTION: A DEDICATED PRODUCT MANAGER

Acting fast and smart to complete the IT relocation project

We provided the client with a dedicated project manager to coordinate the move and ensure everything stayed on track. We assessed and documented all servers and network equipment as well as any uplinks to the ISP. The work scope required us to breakdown and set up PCs and network equipment and perform all wiring for the server room in the new suite, so the firm could be in full operation as soon as possible.

Friday

The timeline was tight, but it was taken to a whole different level with the incoming hurricane news. Hurricane Dorian was scheduled to make landfall in Florida on Saturday. Our team got to work on Friday, breaking down all equipment and moving it down to the new suite two floors below. We worked late into Friday night to vacate the old suite and ensure everything was ready to go on Saturday.

Saturday

The next day, our team worked early in the morning to start setting up the equipment in the new suite. However, around noon, we had to leave the building as the state ordered a shutdown due to the hurricane. Everything was closed down until Tuesday at noon. Still, the dedicated project manager on the team stayed in direct contact with the client throughout the shutdown to ensure everything got moving as soon as it was possible.

Tuesday and the rest of the week

Florida reopened on Tuesday, and we re-entered first thing Wednesday morning to finish the initial phase. We were able to get the client’s network fully up and functional by Wednesday and finished up by Friday, much to the client’s satisfaction.

THE RESULTS: HAPPY IN A NEW HOME

The client moved in on-time and is fully operational

The client understood the unique challenges of this move and was impressed with the final results. Two months after the initial move, we completed the second phase of the IT relocation to the client’s permanent location. Today, we continue to work with the client on various IT projects, and we are happy they trust us to help them accomplish more, no matter the circumstances.

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Five Different Relocations

We have been a trusted moving partner with the client for many years. We have performed five relocations in total for them. This was the only one that took place during a hurricane, though.

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Real-Time Adjustments

We communicated with the client throughout to ensure all timelines were met. As we learned new information about the storm and news from the state, we coordinated with the client to accommodate their schedule.

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Proactive Project Planning

This was a successful move in part because of the planning. One thing we did was install the ISP about a week before, which ensured there weren’t any issues closer to the move that would have pushed the timeline back.

You Request. We Respond. It Gets Done!®

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NJ engineering firm solidifies its IT environment

DELIVERING FAST AND CONSISTENT IT SUPPORT

An NJ engineering firm solidifies its IT environment

Miles IT helped a multi-disciplined consulting engineering firm by providing a one-stop IT solution that would support its six locations. The Miles Assurance Plan (MAP) keeps them up and running and resolves any IT-related issues fast.

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THE CHALLENGE: CENTRALIZED IT SUPPORT

Developing a plan to provide IT support to multiple office locations

The client initially came to Miles IT with a need for centralized support for all of their locations spread throughout NJ. The client works with multiple municipalities on many different projects, including redevelopment, environmental, wastewater, and structural engineering. Their government contracts have strict timetables and requirements, requiring a reliable IT infrastructure to ensure maximum uptime and, if needed, quick response and resolution to any issues that arise.

 

Being geographically segmented, they needed an IT support partner who could quickly learn their infrastructure, understand each of their locations from a technology perspective, and provide timely, responsive support around the clock (24/7). Having a shoulder to lean on from a technology consultation standpoint was also big on their list of criteria to ensure their technology could support current and future client needs.

THE SOLUTION: THE MILES ASSURANCE PLAN (MAP)

Providing dedicated ongoing IT support

We had successfully provided IT support for the client for several years before developing our Miles Assurance Plan (MAP). However, once we made the MAP available to our customers, this client was one of the first ones we approached based on their needs and our years-long partnership. Today, we can provide the firm with an affordable plan including but not limited to unlimited support and 24/7 monitoring of their infrastructure.

Our MAP services provide the firm with the following IT Support benefits:

Quick Response Time

Multiple team members are dedicated to their support issues, ensuring tasks are completed fast, and downtime is kept to a minimum.

Knowledgeable Support

We learned what each location had from a server, PC, firewall, and networking perspective to resolve issues faster and more efficiently.

Reduced Risk

More than one team member knows the client’s IT infrastructure, so there is less risk if a team member leaves or can no longer be a part of the plan.

Multiple Teams

As we offer one-stop IT solutions, we can assign any escalated support needs in-house to team members for consulting as provided by MAP.

THE RESULTS: A STRONG, SUCCESSFUL PARTNERSHIP

Proactive solutions and fewer disruptions

After we signed the firm up to become a MAP customer, we took action to gain a deeper understanding of their IT environment and their business as a whole. We assigned them a dedicated team that could provide proactive solutions and identify issues before they caused disruptions. In addition to ongoing IT support, we have also worked on many different one-time IT projects, updating their existing technology and implementing new technology.

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Estimated 10,000 IT tasks completed

We have handled thousands of IT support tasks for the client since they signed up for a MAP. These tasks have significantly evolved due to both internal and external factors.

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38 minute average response time

We have a thorough understanding of the client’s IT infrastructure and dedicated team members to ensure quick response time on break-fix support tasks and expert support.

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10+ Year
Partnership

The client continues to be a MAP customer to this day as we provide the IT support and technology consulting they require to stay on top of their industry.

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Strengthening security & compliance for a mailing provider

CASE STUDY

SOC 2 Compliance and proactive solutions implemented for a mailing service provider

Miles IT provides IT support and cybersecurity & compliance services to help Barton & Cooney improve their security posture and achieve SOC 2 compliance.

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MEET THE CLIENT

Printing & mailing service provider

Barton & Cooney is a small-to-medium-sized business with over 50 years of experience in the printing, mailing, and lettershop industry. They follow a variety of specific processes for their customers and provide services for local, regional, and national campaigns.

PRIMARY CHALLENGE

Staying up-to-date with evolving security & compliance requirements

Barton & Cooney reached out seeking help with cybersecurity and soon discovered a growing need for technical support in other areas.

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Managed Services

Previously, the client utilized an internal IT contractor who worked one day per month. The goal was to work with a larger team who had a wealth of experience and reliable service.

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Structured Approach

The client sought standardization, documentation, and fortification of their IT procedures, including cybersecurity & compliance standards, so that they could safeguard their business and prepare for audits.

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User Support

Because of the client’s unique industry, sensitive data is processed in multiple different ways. Responsive, 24/7 support for end users was a must-have to keep their business running smoothly.

OUR PROCESS

Expanding from end-user support to proactive services

Initially, we provided IT support for Barton & Cooney’s users, gradually broadening our scope of services to meet additional needs.

Responsive Support

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The client signed up for a Miles Assurance Plan to support users every day and help them complete tasks productively and securely.

Compliance Assistance

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When the client needed help with their SOC 2 compliance audit, we completed pen testing, vulnerability assessments, and more.

Proactive Services

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To help the client stay ahead of potential issues, we reviewed their network, servers, backup solutions, and other technologies to keep their environment running efficiently.

SOLUTION

Creating an optimized IT environment

We provide numerous services to keep Barton & Cooney’s systems protected and up-to-date.

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Miles Assurance Plan

Our flagship solution allows us to support the client’s infrastructure and users anytime, anywhere so they can stay focused on business processes and meaningful tasks.

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Backup & Disaster Recovery

The Miles Backup Disaster Recovery Plan (MiBuDR) ensures the client has onsite and offsite backups in place for redundancy.

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Hardware Upgrades

We implement legacy upgrades of the client’s servers, storage solutions, and other technology to ensure their operations always support their evolving business needs.

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Extensive Security Plans

To improve the client’s security, we complete vulnerability scans, implement controls, conduct awareness training with their teams, and more.

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SOC 2 Compliance

With compliance requirements constantly changing, we help with pen testing, vulnerability assessments, and documentation for the client.

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Consultation with Client CIO

The client’s assigned CIO provides consulting and solution development in addition to monitoring contracts, warranties, and license renewals.

RESULTS

Achieved compliance & powerful security

Since Barton & Cooney first reached out in 2012, we’ve provided support, consulting, and other services to keep them at the forefront of their industry.

100% Compliance

For multiple years, the client has received the SOC 2 certification with no exceptions. They now have congruence between their documented & actual procedures, a structured approach for audit preparation, and established trust in their organization.

 

Dedicated Security

Security threats have changed drastically since 2012 and will continue to shift in the future. By staying ahead of evolving threats and monitoring their environment, the client can handle new challenges and protect their business.

 

Ongoing Consultation

The client regularly receives continuous improvement and solution development for their infrastructure and policies from their Client CIO. They can also gain multiple perspectives by consulting with other Miles IT Client CIOs.

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MOVING FORWARD

Sustained growth and a competitive advantage

Now, Barton & Cooney can continue providing mailing services with the certainty that their systems are secure and compliant. They no longer have to worry about business interruptions, cybersecurity, or data loss.

 

With new processes in place and a partnership with our experts, they can sustain their growth, hire new employees, and stay viable in the changing industry and world.

 

Interested in improving your IT infrastructure, security, and compliance? Contact us to discuss how we can help your business.

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