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Full Office IT Setup Delivered in One Weekend | Miles IT

IT INSTALLATION PROJECT

Racing Against the Clock: Completing a Full Office IT Setup in 27 Hours

Discover how our dedicated onsite team finished a complete IT infrastructure installation within a tight timeline, while using problem-solving skills and a meticulous attention to detail.

portrait of technician fix a monitor with repair a problem of computer in office room
 
Real estate offices

MEET THE CLIENT

Multi-Location Real Estate Company

The client is a real estate company with over 100 employees and a number of locations across the US.

 

Specifically, the company cares about sustainability and wants to meet their long-term goals through environmentally sound initiatives.

GOALS

Seamless IT Setup for Company Headquarters

The client was moving from their existing company headquarters to a newly constructed HQ facility and needed help setting up IT throughout the building.

Create Facility Layouts

The client sought assistance with creating layouts of their new facility to determine necessary equipment and setup locations that all vendors could use and understand.

Install Essential IT Infrastructure

As the company’s main HQ, the building needed to be set up and outfitted with the required technologies in the client’s preferred timeframe.

PRIMARY CHALLENGE

Tight Installation Deadline & Last-Minute Changes

The project became more complicated after delays and unexpected adjustments.

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Fast Turnaround

 

Active construction at the facility caused delays, pushing the onsite installation date to days before the client’s all-hands meeting at the new facility.

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Facility Readiness

 

External vendors’ work didn’t align with the approved facility layout, leaving our team to make changes on the fly.

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Equipment Changes

 

Last-minute decisions meant new equipment had to be sourced, implemented, and tested within the tight timeline.

OUR PROJECT PROCESS

From Proposal to Completion

Meeting, discussion and business people with paperwork in office for review, budget report or project proposal.
  • Project Proposal

    +

    The project began with our IT Solutions Architect, who developed a scope of work and solution document. The details included everything from associated costs to setup requirements and equipment needs.

  • Technology Implementation

    +

    Next, our project management team took the reins, traveling onsite to the customer’s location to set up the network equipment, audio/visual equipment, and other technology.

     

  • Final Testing

    +

    Once the implementation was complete, our team worked to test all equipment and infrastructure to ensure everything worked as intended.

THE SOLUTION

Successful & Timely Implementation

Despite significant challenges that were out of their control, our onsite team set up all IT infrastructure at the facility within the set timeframe.

Complete Equipment Installation

The team successfully configured boardroom conference spaces, training rooms, and all network equipment and A/V technology.

Custom-Configured Solutions

Our onsite experts designed a custom mount solution for newly requested devices, adapting to unexpected equipment changes and client requests.

Replacement Equipment

Due to third-party installation errors, the team quickly found replacement equipment from local vendors and adapted the original layout plans.

Clean, Professional Setup

The final setup was clean and impressive, aligning with the client’s brand presence and goals.

KEY PROJECT STATS

A Team of Onsite Superheroes

27 statistic

hours straight of worktime

15 statistic

custom-engineered solutions

2 statistic

onsite experts

RESULTS

On-Time Delivery & High Client Satisfaction

Thanks to our team’s exceptional technical and adaptive efforts, the project was completed successfully, much to the satisfaction of the client.

Timely Completion

The HQ setup was successfully completed in time for the client’s staff meeting, allowing them to move into their fully functional, professional space.

Exceptional Dedication

To meet the tight deadline, our team worked tirelessly through nights and weekends.

Flexible Problem-Solving

Even with setbacks and changes, we easily adapted and solved all issues that came up during the project.

Technical Capabilities

Our team utilized strong technical and improvisational skills to design custom solutions to meet the client’s needs.

Group of diverse businesspeople using a laptop while working together in a modern workspace.

MOVING FORWARD

A Fully Optimized Workspace & Foundation for Future Growth

Now, the client can work successfully in their new facility knowing that all technology is set up, synced, and secured properly.

 

The success of this project is a testament to the dedication and adaptability of our onsite team. They were able to turn around a difficult situation and deliver a fully functional setup, much to the delight of the client.

 

Need help with IT installation or another technology project? Contact our team for a free quote.

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Responsive Managed IT Services for a Financial Firm | Case Study

CASE STUDY

Responsive Managed IT Services for a Growing Financial Consulting Firm

Discover how Miles IT provides rapid response support for a hybrid consulting firm and helps with user device and workstation setup across their new locations.

Person touching support icon on virtual screen, Technical support customer service concept, call center and customer service help.
 
Woman holding a clipboard while reviewing invoices and pricing

MEET THE CLIENT

Growing Financial Consulting Firm

The client is a financial consulting firm that advises businesses and helps them move forward in the changing landscape. Their work involves sharing in-depth research and knowledge with clientele.

 

With a global presence, they have several offices located overseas and in the US and are a growing medium-sized company.

PRIMARY CHALLENGE

Aligning IT with Growth Plans

The client had plans for growth and wanted responsive IT services that could scale as their company expanded.

Expansion Support

As a growing company, the client needed to find an IT services company that could accommodate their scaling needs as they opened new offices and hired additional staff.

Onsite and Remote Presence

With a hybrid work environment, the client needed seamless support for various in-person locations as well as remote employees.

Fast Issue Response

Though the client had basic IT infrastructure, they appreciated fast support for any technical issues that would arise.

OUR APPROACH

Industry Expertise & Fast Response

Industry-Aligned Teams

Our IT teams are organized by vertical, ensuring that the client’s designated support experts are familiar with the typical needs and goals of the financial consulting industry.

Business & Technology Experts

With consultants well-versed in both business strategy and technology best practices, we can advise the client on the best steps forward for their growing company.

Guaranteed <1 Hour Response Time

We understand the impacts of downtime, which is why we’re committed to providing fast, quality service for all inquiries. You Request, We Respond, It Gets Done!

OUR SOLUTION

Ongoing Support with the Miles Assurance Plan

To ensure the client received scalable support and fast resolution across all of their workspaces, we suggested the Miles Assurance Plan (MAP), our comprehensive, all-inclusive IT services package.

Consistent Issue Resolution

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With rapid response support, the Miles Assurance Plan helps the client resolve IT issues quickly and return to work.

Scalable IT Services

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The MAP scales perfectly with the client’s needs, allowing them to continue receiving the same high-quality support even as their number of offices and employees increases.

Small Team Feel, Large Team Support

With a core support team of four individuals and backup experts available, the client works with the same staff members every time, building rapport & familiarity.

Unlimited Remote & Planned Onsite Support

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Thanks to the MAP, the client receives support for any remote issue that arises and benefits from planned work for their specified onsite locations.

ADDITIONAL IT PROJECTS

Solving New Technology Challenges

We continue to help the client with other IT projects, like user device and workstation setup, as their company opens new office locations and hires additional staff.

legacy system modernization
  • IT Systems Review

    +

    Our team conducted a systems assessment and presented actionable recommendations to the client about their current stance and next steps.

  • File Integration Resolution

    +

    We solved a recurring issue with file and template synchronization to improve workflows and enhance productivity.

  • New Office Location Setup

    +

    As the client opened new offices, we managed IT setup across each of their locations, ensuring a smooth and secure technology transition.

  • Device & Workstation Setup

    +

    We streamlined user device setup processes for the client by handling new computer and workstation requests.

KEY RESULTS

Raving Fan Service

The client continues to be a happy MAP customer and is pleased with our level of service and fast response time.

100%

Happiness Rating

159

Happiness Ratings

15 minutes

Average Response Time

MOVING FORWARD

Long-Term IT Partnership

As a partner of ours for 3+ years, the client continues to value our responsive, results-oriented approach to managed IT services. Our dedicated IT support has served them well, especially as their business has grown and their operations have expanded.

 

We look forward to supporting them in all of their ongoing growth endeavors and helping their team accomplish more.

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All-In-One IT Services for a Management Firm | Success Story

CASE STUDY

Reliable Managed IT Services for a Management Firm

See how Miles IT successfully handles all IT operations for a full-service agency, including user device management and hybrid workspace support.

Call center worker in an office, speaking on the phone
 
Successful business professionals presenting an analytical report

MEET THE CLIENT

Multi-Location Management Firm

With four locations around the United States, including NYC and California, the client is a full-service agency representing a variety of talent.

 

They have over 25 years of experience in their industry and are a medium-sized organization, with approximately 80 staff members.

THE CHALLENGE

Seeking Faster Response Time & Stronger IT Knowledge

The client previously partnered with another MSP, but found that they needed a provider with faster response & resolution times, stronger reliability, and greater knowledge of their environment.

Server, Backup, & Downtime Issues

After experiencing a 36-hour server shutdown with their previous provider, the client knew they needed a partner who could respond quickly in urgent situations and provide better support.

Cloud Strategy

With server issues affecting connectivity and creating greater risk, exploring a cloud strategy was a top priority.

Onsite Assistance & Remote Support

As a hybrid workplace, the client needed an IT team who could support staff at each of their office locations as well as remotely.

Device Management

It was crucial to find an MSP who could completely manage company user devices, from onboarding and offboarding staff to upgrading existing equipment.

OUR PROCESS

In-Depth Analysis & Transition To The Miles Assurance Plan (MAP)

  • Initial Discovery & Setup

    +

    Our team jumped into action to gather information about the client’s environment. This phase included onsite visits to each location and conversations with the client to gain a complete picture of their existing infrastructure.

  • IT Support Onboarding

    +

    Although the client still had contract obligations with their previous MSP, they wanted to get support from Miles IT experts right away. We completed support onboarding within 30 days so they could receive 24/7 help as we worked on their other IT projects.

  • Rollout and Analysis Project

    +

    In this phase, we created a comprehensive map of the client’s network, deployed support & security tools across their workstations, and assessed their email solution and software landscape. We also transferred necessary data from their previous IT provider. 

  • IT Systems Review

    +

    Next, we identified areas of concern within their environment with our systems review, which covered over 150 different analysis points. The review was completed by a different project team than their day-to-day support team to allow for a fresh perspective. 

  • In-Depth IT Consulting

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    Each item on the systems review was compared to in-depth Miles IT standards. From there, we presented prioritized recommendations for improvement during a consultation session with the client.

  • Ongoing Support & Future Projects

    +

    Our team continues to provide 24/7/365 support and proactively identify new opportunities to keep the client’s IT systems secure and up to date. We don’t just recommend the newest technologies; we consider how new advancements could truly help our clients.

OUR SOLUTION

The Miles Assurance Plan (MAP)

As our all-inclusive IT package, the MAP provides everything the client needs to run their business smoothly.

Client’s Problem:

Slow response times prolonged support issues.

 

Our Solution:

With a dedicated support team of as many as 15 individuals always available, the client can resolve IT issues much more quickly. Our average response time is under 51 seconds!

Client’s Problem:

The client’s previous partner had limited familiarity with their environment.

 

Our Solution:

The client now works with the same team of experts every time, who not only have experience in their industry but are also deeply familiar with their specific environment and goals.

Client’s Problem:

Remote & onsite support was necessary at each of their 4 locations.

 

Our Solution:

The MAP provides unlimited onsite and remote support, so the client can reach out for help whenever—and wherever—they need it most.

Client’s Problem:

Long contract requirements meant the client had to keep paying their previous MSP for 3 months.

 

Our Solution:

The MAP is month-to-month, so if the client’s needs change, they no longer have to worry about continuing to pay unnecessary bills.

Client’s Problem:

User devices needed to be properly logged, upgraded, and managed. 

 

Our Solution:

User device management is part of the MAP, with a dedicated team ready to help manage onboarding, terminations, upgrades, and other issues.

KEY RESULTS

“Miles has been great”

The client continues to be a happy Miles IT customer, expressing their appreciation for our approach and support teams.

20

IT Tasks Completed Per Month On Average

100%

Happiness Rating

20+

Dedicated Team Members For All IT Needs

An onsite IT team member looks at a computer screen while on a support call

MOVING FORWARD

Rapid Response Support & Continuous Monitoring

This partnership reflects how Miles IT  can provide rapid response support to business locations all over the country and take on urgent projects with flexibility and ease. Now, the client continues to meet frequently with their dedicated Account Manager and key team members to discuss opportunities for advancement.

 

With Miles IT as their full IT team, the client can keep their focus on running their business and representing their talent in the best light possible.

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Proactive IT Support for a Medical Billing Company | Case Study

CASE STUDY

Personalized IT Support for a Medical Billing Company

Learn how Miles IT provides personalized IT services, HIPAA compliance guidance, and project support to a medical billing company.

Doctor and nurse sitting at a computer planning
 
Doctor in accounting department using a calculator and taking notes

MEET THE CLIENT

Medical Billing Experts

This client is part of the medical billing industry and considered an SMB. Their team is on the smaller side and generally works remotely.

 

Due to the complexity of their industry, they need fast-running technical systems and HIPAA-compliant solutions to complete their work effectively and secure patient data.

PRIMARY CHALLENGE

Seeking Personalized Technical Support

The client sought an IT partner that would provide personalized support with a thorough attention to detail so no tech issues would slip through the cracks.

Lack of Oversight

Being a small business, the client worried they would slip through the cracks with their IT partner and not get the personalized level of attention they needed.

Technical Problems

The client ran into frustrating technical issues, such as remote desktop inefficiencies and recurring phone system problems, that made it difficult to run their business.

Plans for Growth

Future expansion was important to the client, so they needed their technology platforms to support additional employees and work.

OUR APPROACH

Proactive & Customized IT Services

In-Depth Consultation

After speaking with the client and assessing their needs, we determined the level of support they needed. We always take a personalized, detailed approach to truly understand the client’s needs and determine the best support solution as a result.

Proactive Support Strategy

We work in tandem with our clients to identify issues early on, streamlining issue resolution and minimizing disruption to daily operations.

Personalized IT Support

As part of every IT services plan, we offer tailored support services, ensuring the client works with the same industry experts every time.

OUR SOLUTION

Implementing The Miles Assurance Plan

To solve the client’s IT challenges, we recommended the Miles Assurance Plan, which would provide the 24/7/365 IT support and personalized attention they needed.

24/7/365 Support

headset icon

We provide rapid response IT support so the client can resolve issues and manage medical payments more efficiently.

Dedicated Team

The client works with members of the same support team every time, building familiarity and rapport and receiving customized assistance.

Proactive Monitoring

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Our team regularly monitors the client’s systems and support logs to be sure nothing slips through the cracks.

Compliance Expertise

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Maintaining HIPAA compliance is crucial to safeguard patient data. Our team works closely with the client to advise them on HIPAA best practices.

ADDITIONAL IT PROJECTS

Identifying Opportunities for IT Improvement

As new issues arose, we continued to help the client optimize their IT environment and improve daily operations.

Image depicting IT services in healthcare
  • Remote Desktop Services Migration

    +

    To prevent server freezes and associated productivity loss, we migrated the client off of their previous Remote Desktop Services system.

  • New Phone System

    +

    A well-working phone system was essential for this client, as most of their work involves speaking on the phone with patients, insurance agencies, and medical practices. We migrated them from their unreliable environment to RingCentral to minimize issues.

  • QuickBooks Migration

    +

    We moved the client from a locally hosted version of QuickBooks to a cloud-based QuickBooks solution to streamline operations and improve accessibility.

  • Phishing Awareness Training

    +

    To help the client feel more secure, we instituted additional training for users who were at risk of falling for phishing attacks.

KEY RESULTS

High Satisfaction Rate & Fast Response

The client continues to be a happy MAP customer and is thrilled with their level of support.

100%

Happiness Ratings in 2024

336

Happiness Ratings in 2024

24 minutes

Average Response Time

IT leadership team gathers around a table during a strategy team meeting

MOVING FORWARD

Personalized Support & Proactive Monitoring

The client continues to appreciate our human-centric, focused approach to IT support services and our knowledge of their systems. We personally step in to take care of any issues expediently to ensure the client receives the best possible service.

 

That’s the Miles difference: we put people first. When you reach out to us, you’ll always talk to a human on the phone who will guide your business  in the right direction.

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Streamlined IT Operations For Vet Clinic Acquisition Group

CASE STUDY

Streamlining Nationwide IT Deployments for a Growing Veterinary Clinic Acquisition Group

Discover how Miles IT provides staff augmentation services, reliable IT support, and streamlined project management to a rapidly expanding veterinary clinic acquisition group.

Veterinarian examining a cat while the cat's owner is keeping the cat calm
 
Veterinarian listening to a cat's vitals

MEET THE CLIENT

Large Veterinary Clinic Acquisition Group

A large veterinary clinic acquisition group purchases and rebrands small hospital veterinary offices across the United States. They operate approximately 800 locations nationwide and manage 15,000 to 17,000 computers.

PRIMARY CHALLENGES

Responsive IT Support & Staff Augmentation

The client’s previous IT provider wasn’t meeting their needs; they were looking for a new IT team who could provide more consistent support, management, and billing.

Reliable, Fast Onsite IT Support

The client needed rapid and reliable onsite IT support across numerous locations. Their existing provider did not meet their needs for timely and thorough site surveys and hardware replacements, often missing key information or taking too long to respond.

Staff Augmentation for Internal Team

With an internal IT team consisting of 40-60 people in various silos, the client found their resources were stretched thin and lacked the bandwidth to handle the volume of work required for acquisitions, hardware deployments, and ongoing support.

Streamlined Operations & Communication

The client required a partner that could provide consistent communication, project management, and meet deadlines for various IT projects. They also needed a single point of contact to streamline operations.

Predictable IT Costs

Transparent pricing and predictable IT costs were crucial for budgeting purposes, especially related to acquisitions and equipment replacements, to help the client plan and meet their future goals.

OUR PROVEN PROCESS

In-Depth Site Surveys, Hardware Replacement, & 365 Migrations

Woman and a man talking to each other at a desk while pointing to a computer screen
  • Site Surveys & Assessments

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    We developed a templated format and Standard Operating Procedure (SOP) for conducting comprehensive site surveys of new and existing locations. We performed 30-40 initial surveys that included capturing all necessary data, uploading pictures, and ensuring a thorough understanding of each site’s IT infrastructure.

  • Hardware Replacement & Implementation

    +

    We implemented a streamlined process for replacing hardware, in concurrence with site surveys, to streamline the process and minimize disruption. This included tasks like joining new machines to the domain and migrating email accounts.

  • 365 Migration Support

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    To help with the client’s Microsoft 365 migration, we provided a dedicated support number for the organization and assisted with troubleshooting and escalation to relieve pressure from the group’s helpdesk.

  • Project Management

    +

    To keep the project on track, we established weekly calls with the client and assigned a dedicated project manager who became the core point of contact. Our team managed proposals, provided updates, and ensured everything moved forward seamlessly.

  • Transparent Pricing

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    To accomplish the client’s goal of clear billing, we provided flat, line-item pricing for all services, allowing for accurate IT budgets. We also customized project codes for each location, making invoice processing easier for the client.

Our Strategy

Filling In IT Gaps & Building a Trusted Partnership

To solve the client’s challenges, we handled projects their staff couldn’t do alone and established a strong partnership based on consistent communication, transparency, and flexibility.

Candidates for a job sitting in a waiting area prior to being interviewed

Staff Augmentation

We identified areas where the client’s internal IT team was stretched thin and filled those gaps with services like onsite support and hardware replacements.

it-consultant-discussing-digital-transformation-opportunities-with-business-owner-looking-at-laptop-screen-together

Proactive Communication

To keep the client informed, we held weekly meetings, provided constant updates, and addressed potential issues proactively.

Two men in office shake hands over a table with tablets and business data

Transparent Partnership

With transparency being incredibly important to the client, we focused on building a strong, trusted relationship with their internal IT team.

Scalability & Flexibility

Our experts scaled IT services to meet the client’s growing needs and adapt to their evolving requirements, including taking on new projects such as security identity management deployment.

Happy young woman working on laptop while talking to customer on phone

Single–Vendor Solution

We offered a single-vendor solution, streamlining the client’s IT operations by handling purchasing, onsite support, & networking, eliminating the need to work with multiple vendors.

 

key results by the numbers

150 statistic

Site Surveys

2000 statistic

Replaced Computers

4000 statistic

Migrated Users

 

KEY RESULTS

“We couldn’t be where we are today”

The client expressed high satisfaction with our services and partnership, acknowledging that our support was crucial to getting them to their present point of success.

Woman types on a laptop keyboard as representations of a digital file structure with documents rise above the device.

Streamlined Operations & Reduced Timelines

With our staff augmenting internal team members, the client was able to improve IT operations, complete projects faster, and free up their team to focus on other strategic initiatives.

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Additional Engagements

The client entrusted us with more projects, including a large-scale identity management deployment across 500 offices, showcasing their confidence in our capabilities.

Two people sitting at a desk while one types out numbers on a calculator

Predictable Budgeting

Thanks to our transparent, flat-rate pricing model, the client can easily budget for IT costs. Our customized billing approach improved invoice processing for the client as well.

IT leadership team gathers around a table during a strategy team meeting

ONGOING PARTNERSHIP

Continual Growth & Expansion

The client plans to continue acquiring new locations and will rely on our IT services for site surveys, hardware replacements, and ongoing IT support. They also continue to entrust us with new projects as they arise, knowing they can rely on our predictable costs and efficient processes.

 

With a positive working relationship built on a strong foundation of trust, we’re excited to partner with the client as they continue to expand and succeed.

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Looking to improve IT across your business locations?

IT Support and Security Enhancement for a Multi-Family Property Investment and Management Group

CASE STUDY

Enhancing IT Support and Security Measures for a Multi-Family Property Investment and Management Group

Discover how Miles IT optimized IT operations for a growing property investment and management group through security upgrades, per-property billing, and consistent onboarding for new acquisitions.

A woman with a headset looks at a computer offscreen and types
 
Executives sitting at a desk in a conference room having a discussion

MEET THE CLIENT

Multi-Family Property Management Group

A large multi-family property management group overseeing 16 properties with plans for rapid growth turned to Miles IT for comprehensive IT support and security.

 

The client had experienced significant challenges with their previous managed service provider (MSP), including delays, poor communication, and weak security measures. They sought an MSP experienced in property takeovers with a strong focus on proactive cybersecurity, clear project planning, and efficient onboarding processes.

PRIMARY CHALLENGES

Transitioning to a Cohesive and Secure IT Environment

With properties scattered nationwide and plans for expansion, the client needed an MSP that could:

Assess and Transition

Quickly evaluate and change over IT infrastructure for new properties, ensuring minimal operational disruption so staff could get up and running within a single day.

Monitor Threats

Address security concerns brought to light after recent cyberattacks through proactive threat detection and incident response.

Provide Consistency

Ensure consistent billing per property and offer clear, itemized invoices for IT services.

Communicate Effectively

Provide transparent communication and project planning throughout the takeover and onboarding processes for new properties.

OUR PROCESS

How Miles IT Supported the Client

icon of a building

Proven Experience with Property Takeovers

Miles IT successfully managed the IT transition for several properties, using a structured approach to assess existing infrastructure and move them onto updated systems.

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Security Focus

After the client’s recent cybersecurity incidents, Miles IT took immediate action to evaluate their current controls and strengthen their security posture.

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Streamlined Onboarding and IT Infrastructure Transition

We optimized IT transitions by deploying a standardized onboarding checklist and project rollout template, ensuring a consistent experience across all properties.

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Clear, Transparent Billing

Our experts implemented a per-property billing structure, allowing the client to see exactly how each property utilized IT resources and support.

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Ongoing Support

Post-transition, we ensured that each property was continuously supported through regular updates and a 24/7 support system.

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Efficiency and Consistency

Our approach was centered around delivering consistent service across all properties. Onboarding was completed in a timely manner, with each property’s IT systems up and running in under a day.

KEY RESULTS

An Efficient, Secure, and Reliable IT Environment

Image depicting several buildings for housing

Seamless IT Transitions

for all 16 properties, with smooth onboarding for new acquisitions as the company grew to 26 properties by the end of the year.

Woman and a man talking to each other at a desk while pointing to a computer screen

Enhanced Security Posture

through proactive monitoring, threat hunting, and regular employee training, reducing the risk of future cyberattacks.

A man and a woman sitting at a desk with calculators to review billing

Clear and Predictable Billing

that matched the client’s operational needs, enabling better budget predictability and cost forecasting for their growing property portfolio.

Man with a headset looks at a computer off screen

Positive Feedback

from property management teams, who experienced minimal downtime and appreciated our clear, structured project plans.

 

IT leadership team gathers around a table during a strategy team meeting

MOVING FORWARD

A Proactive and Scalable Partnership

This partnership highlights our ability to efficiently manage IT takeovers for multi-property real estate portfolios while providing comprehensive security solutions and clear communication. Our proactive approach not only resolves immediate IT and security concerns, but also lays a strong foundation for future growth and success.

 

By understanding the client’s unique challenges, we were able to create a tailored solution that aligned with the property management group’s needs and long-term goals. This successful partnership exemplifies how Miles IT can support similar organizations looking to scale their operations while maintaining security and operational efficiency.

Handling the 2024 CrowdStrike Outage: Miles IT to the Rescue

CASE STUDY

Miles IT to the Rescue: Handling the Global CrowdStrike Outage

Learn about Miles IT’s exemplary response to the July 2024 CrowdStrike outage.

Thanks to our strategic efforts and in-depth expertise, our entire company joined forces to get clients up & running and minimize downtime.

Woman checks a service laptop next to a server rack with representative data hovering in front of her
 
laptop showing the blue screen of death

THE CHALLENGE

Global CrowdStrike Outage

On Friday, July 19, 2024, a faulty CrowdStrike update rendered thousands of businesses inoperational. As company systems failed and experienced the “blue screen of death,” daily life ground to a standstill.
 
Hospitals canceled surgeries. Airlines grounded flights. ATMs stopped working. Overall, 8.5 million Microsoft devices were affected worldwide.
 
Luckily, our clients were able to get back up and running quickly—all thanks to our dedicated teams and coordinated efforts.

THE TIMELINE: JULY 19, 2024

Immediately jumping into action

From the beginning, we effectively organized research teams and segmented support resources to restore client systems.

Infographic showing how the Crowdstrike outage was handled by Miles IT

12:00 AM

Right away, our on-call teams noticed systems crashing at an alarming speed. They immediately began rallying resources.

 

1:00 AM

Recognizing the scope of the issue, we launched response actions right away. Our top technical experts outlined solutions for each scenario and explained the fixes to our team members.

 

3:00 AM and on

All hands on deck—with a game plan ready to go, our support teams started restoring client systems. At the same time, our tech experts continued identifying solutions for specific scenarios.

 

12:00 PM

Most of our clients were up and running and ready to work. We continued to provide around-the-clock support and resolution all weekend until every issue was resolved.

CLIENT SPOTLIGHT

Helping Mestichelli Barnes Dental stay on schedule for all appointments

Mestichelli Barnes Dental provides dental care to patients in the South Philly area, including emergency dentistry.
 
On the day of the outage, they had appointments with patients starting at 7 AM and needed to be operational by then.
 
We prioritized their systems and got them up and running in time for their appointments so they could continue providing patient care.

mestichelli barnes dental quote

TEAM SPOTLIGHT

Coming together to save the day

Miles IT team members are standout individuals—not just experts in their field, but people who deeply care.

Balancing Act

Though most businesses struggled with the CrowdStrike update, normal support tasks still came in. Our team expertly triaged and handled every issue.

Willingness to Help

From Account Managers handling support tasks to Vice Presidents remediating servers, many team members took on tasks that were outside of their normal scope of work.

Diligence & Commitment

Staff members worked from the early morning hours into the late evening, outside of their normal shifts, until clients were fully operational again.

KEY RESULTS

Fast, effective remediation & support during a global crisis

Our teams rectified client issues efficiently and effectively—faster than other businesses.

75% statistic

of clients up and running by midday on the day of the outage

90%+ statistic

of servers remediated by 5pm on the day of the outage

IT leadership team gathers around a table during a strategy team meeting

TAKEAWAYS

Well-coordinated approach during a chaotic situation

The sheer scope of this outage made it incredibly unique—IT issues don’t usually affect so many clients at once.
 
Our successful response is a testament to our established processes, skilled leadership, and committed teams.
 
As exhibited in our response to this incident, Miles IT is an organization built on the values of caring and collaboration. We’re incredibly proud of our team’s tireless work to get every client running smoothly again.
 
We truly are One Company.

LOOKING AHEAD

How to better prepare for an IT outage

No business anticipates a system crash, but with the right proactive measures, you can minimize disruptions, maintain critical operations, and recover more quickly when an incident occurs.

Find A Dedicated IT Partner

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The businesses that got back up and running the fastest during the CrowdStrike outage had incredibly efficient, well-organized, and competent MSP partners, like Miles IT. Ensure you have a strong IT partner you can lean on.

Create Your BCDR Plan

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How will your business operate in the event of an emergency? Document immediate actions, roles, and responsibilities with a Business Continuity & Disaster Recovery Plan to speed up recovery efforts.

Upgrade Business Systems

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Older, legacy systems may take longer to restore after an IT outage. Leverage up-to-date business technology to accelerate daily operations, increase your team’s productivity, and minimize company downtime during an incident.

Revisit Access Control

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Review the level of access for each software platform in your environment. CrowdStrike’s degree of control is necessary for its robust cybersecurity measures—but not all software needs that type of access.

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Need help with your disaster recovery plan?

Enhancing reliability & scalability with an Azure migration

CASE STUDY

Credit reporting agency increases reliability & scalability with successful Azure migration

Through a strategic collaboration, Miles IT helps NCS modernize their outdated hardware and encourage future growth by migrating their servers to the Microsoft Azure cloud platform.

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MEET THE CLIENT

Full-service credit reporting agency

National Credit Reporting System, Inc (NCS) is a full-service credit reporting agency operating in the financial industry. They specialize in providing credit reporting services, Verification of Employment (VOE) services, and background screening services to companies in the lending industry.
 

NCS understands the critical importance of system uptime, reliability, and security in order to deliver success for their customers who rely on their services.

THE CHALLENGE

Address outdated hardware and promote growth

As their current contract approached its end, NCS faced a pressing need to upgrade their servers hosted in Rackspace. Recognizing the value of a more robust cloud platform, NCS sought the expertise of Miles IT.

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Eliminate Reliance on Older Hardware

Although Rackspace provided a quote for upgrading the existing solution with new hardware, NCS envisioned a more significant infrastructure upgrade.

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Enhance Business Continuity/Disaster Recovery (BCDR) Capabilities

To maintain business operations in the event of a disaster, NCS needed a platform with increased safeguards and availability.

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Upgrade Operating Systems to Support Specific Ciphers

It was essential for NCS’s new solution to support their current business processes and facilitate future opportunities for advancement.

OUR PROCESS

Recommending & implementing Azure migration

To solve NCS’s challenges, our team proposed migrating to Microsoft Azure, which not only fulfilled NCS’s immediate needs but also provided a foundation for future transitions to Azure services. Our team devised a meticulous approach to ensure a successful migration while minimizing disruptions and maximizing the benefits for NCS.

Detailed Project Planning

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Collaborating closely with NCS, Miles IT created a comprehensive project plan and scope of work, addressing specific requirements, timelines, and milestones.

Provisioning the Azure Environment

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Miles IT began by setting up the Azure environment, configuring it to meet NCS’s unique requirements while adhering to industry best practices.

Enhanced Security

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A virtual firewall, centralized log analysis, and secure VPN tunnel were deployed in Azure to bolster network security.

Staging and Testing Environment Migration

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A staging and testing environment was created in Azure, replicating the existing setup from Rackspace. Applications and files required for migration were installed and tested thoroughly to ensure optimal performance.

Production Environment Deployment

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Miles IT built a new production environment in Azure, focusing on the web, SQL, and file layers. Each layer was assigned dedicated servers and optimized for performance and scalability.

Data Replication and Final Migration

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The SQL and file data were replicated to the new Azure servers, ensuring data integrity and consistency. Once the replication was validated, the final migration process commenced, transferring the machines from Rackspace to Azure over a dedicated weekend.

Stability Assessment and Ongoing Support

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Following the migration, Miles IT conducted a comprehensive stability assessment to ensure the infrastructure was performing optimally. NCS’s environment continues to be supported by the Miles Assurance Plan, providing round-the-clock support for their Azure environment.

SOLUTION HIGHLIGHTS

Proven features for solution optimization

With the Azure platform, NCS can take advantage of essential components that offer increased availability and security while accomplishing their initial goal.

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  • SQL Always On Availability Group (AOAG)

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    We implemented a highly available SQL cluster within the primary Azure datacenter, allowing for seamless failover and continuous availability of critical SQL databases. Additionally, a third node in a separate Azure datacenter serves as an asynchronous replica, ready to be activated at any time for added resiliency.

  • File Redundancy and Availability

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    The migration process included the replication of website files between the primary and disaster recovery (DR) data centers. By using technologies such as DFS Replication or Azure File Sync, NCS achieves active copies of files in both datacenters, ensuring uninterrupted access and optimal performance for end-users.

  • Azure Site Recovery and External Vulnerability Scans

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    Our team established Site Recovery on the platform for seamless failover and disaster recovery to the DR site. Additionally, we conducted external vulnerability scans on public IP addresses associated with the project to identify and mitigate potential security risks, enhancing NCS’s overall security posture.

RESULTS

Increased stability, accessibility, & flexibility

The successful migration of NCS’s infrastructure to Microsoft Azure yielded significant benefits and empowers NCS to deliver superior services to their customers.

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Enhanced Reliability and Scalability

By leveraging Azure’s robust cloud platform, NCS experiences increased system uptime and performance. This ensures their customers have uninterrupted access to critical services and significantly improves the availability and growth potential of their technology infrastructure.

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Strengthened Business Continuity and Disaster Recovery (BCDR)

With local redundancy and backup mechanisms in place, data stored in the primary Azure datacenter enjoys high durability and availability, ensuring minimal data loss and rapid recovery in the event of a disaster. This allowed NCS to establish a comprehensive BCDR strategy.

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Future Transition and Adaptability

Azure’s flexible and scalable infrastructure supported the gradual transition from server-based solutions to Azure services. NCS can now explore the adoption of Azure File Shares, Blob storage, Azure SQL Databases, and Azure WebApps over time, enabling them to leverage the latest technologies and drive further operational efficiency.

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MOVING FORWARD

Continual growth & innovation

Now, the Azure cloud platform provides NCS with a robust and secure environment, enabling them to successfully deliver services to their clients in the lending industry. The deployment of advanced security measures, such as virtual firewalls and centralized log analysis, further strengthens NCS’s infrastructure against potential threats. 

 

With the Miles Assurance Plan providing ongoing support and monitoring, NCS can confidently navigate their Azure environment, ensuring optimal performance and customer satisfaction. Azure’s future adaptability positions NCS well for continued advancement in their dynamic industry.

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Optimize system performance with a cloud migration.

Identifying security improvements through risk assessments

CASE STUDY

Identifying security improvements through risk assessments

Miles IT helps a financial services organization assess risk levels and current control activities to determine the next steps for security enhancements.

 
Financial services

MEET THE CLIENT

Financial services organization

As part of the finance industry, the client recognized the criticality of improving cybersecurity.
 

When they reached out looking for help, they were entirely new to Miles IT; this meant we had little background information regarding their environment at the beginning of the engagement.

PRIMARY GOALS

Recognize gaps in organizational security

Understanding the significance of powerful security measures, the client reached out to our team for help identifying and prioritizing areas of advancement.

Identify Security Shortcomings

The client thought their security posture could be better but wasn’t sure where to begin or which areas to focus on.

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Prioritize Key Areas of Improvement

Understanding and ranking primary focus areas was essential so the client could effectively plan remediation actions.

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Strengthen Organizational Security Posture

Overall, the client’s goal was to use the results of our engagements to gain tangible steps for enhancing control activities.

OUR PROVEN PROCESS

Thorough risk assessments & ranked results

To gain a clear picture of the client’s security posture, our team, led by our Director of Compliance and Risk Management and Compliance Analyst, performed a variety of in-depth risk assessments.

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Define Scope

We begin each assessment by determining the scope of the engagement to keep all parties in alignment regarding testing mechanisms and results.

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Perform Risk Assessments

After clarifying the scope, we conducted a series of risk assessments that evaluated the business’ technical and organizational threats.

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Prepare Report

Next, we documented our findings in a transparent report, ranked in order of priority.

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Share Recommendations

Finally, we presented the report to the client and shared our recommendations for moving forward.

OUR STRATEGY

Analyze all aspects of organizational security

Our comprehensive risk assessments evaluated all facets of the organization’s security to give the client in-depth insights regarding focus areas and resolution efforts.

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Sensitive Information Flow Mapping

We outlined how sensitive information is shared between systems & users, then determined ways to better secure those practices for safe data handling.

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Organizational Risk Assessment

With this assessment, the client shared their perception of organizational risk levels before we performed our assessment. Then, we compared the two to see perceived vs. actual threats.

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Internal/External Vulnerability Assessments

We conducted testing to uncover ways the client’s external-facing and internal-facing systems were susceptible to potential data breaches or cyber attacks.

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Directory Services Vulnerability Assessment and Path to Admin Testing

Our team identified how pathways could potentially be exploited by bad actors or internal users to gain access to the client’s systems and data.

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Documentation Assessment

We reviewed the client’s security policies and procedures to ensure documentation aligned with actual processes and recommended standards.

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Office 365 Assessment

To discover potential risks in the client’s Office 365 environment, we assessed controls and user access levels and highlighted areas of concern.

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Network Device Configuration Assessment

We examined the configuration of the organization’s network equipment, both for its function (correct equipment and correct task) and the security controls surrounding its implementation.

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NIST CSF Maturity Assessment

By evaluating the client’s current posture against an existing framework, we could measure the organization’s maturity objectively.

THE RESULTS

Clearly defined areas of improvement

With our help, the client understood weaknesses in their current control activities and learned steps to take to mitigate them.

Transparent Recommendations

Originally, the client had limited knowledge about their organization’s security gaps; by the end of the process, they knew exactly where they stood.

Prioritized Remediation Strategy

With a strong understanding of primary security focus areas, the client’s staff recognized which items to take action on first.

Continual Advancement

Our assessments gave the client an in-depth foundation of knowledge and paved the way for them to continually refine their security posture in the future.

MOVING FORWARD

Increased understanding of security challenges

Now, the client recognizes the security areas that need closer attention and can take steps to resolve them.
 

Looking for a security posture assessment or another type of risk assessment for your organization? Contact us to learn how you can improve control activities.

Receiving a favorable SOC 2 report with audit assistance

CASE STUDY

Receiving a favorable SOC 2 report with in-depth audit assistance

Miles IT helps a healthcare benefits organization follow SOC 2 compliance requirements and strengthen security control activities.

 

MEET THE CLIENT

Healthcare benefits organization

The client works in the healthcare benefits industry and handles deidentified patient data.
 

Because of their unique technology infrastructure and industry, they needed help demonstrating organizational security controls to receive SOC 2 accreditation.

PRIMARY GOALS

Demonstrate security standards through a SOC 2 audit

Though their existing documentation and controls were reasonable, the client wanted to ensure that their controls could be matched against the SOC 2 COSO framework.

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Obtain Accredited SOC 2 Audit

The client sought to establish a clear, structured approach for their organization to receive accredited audits now and in future years.

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Provide Evidence of Organizational Controls

With their unique technology environment, the client needed assistance clearly illustrating their control activities.

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Meet Customer Requirements

To build trust and transparency among customers, it was essential to share the SOC 2 audit report when the engagement was complete. 

OUR PROCESS

Thorough risk assessments & audit guidance

Under the leadership of our Director of Compliance and Risk Management, we performed several risk assessments to help the client prepare for SOC 2 accreditation and assisted them throughout the audit process.

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  • HIPAA Risk Assessment

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    First, our team performed a HIPAA Risk assessment and an organizational risk assessment to gain clarity on the client’s evaluation of their risk levels.

  • SOC 2 Type I Audit Guidance

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    Next, we worked alongside the client to achieve a SOC 2 Type I audit report leveraging our years of experience in SOC 2 audits to ensure a smooth audit process.

  • Penetration Testing

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    After undergoing the SOC 2 Type I audit, we conducted penetration testing to determine ways the client could improve their security posture.

  • External Vulnerability Scanning

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    In an effort to continually improve its security posture, the organization engaged Miles IT for external vulnerability scanning services. This ultimately became a key artifact during the audit process to demonstrate other aspects of risk management and assessment.

  • SOC 2 Type II Audit Guidance

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    To help the client attain a SOC 2 Type II report, we provided guidance to the staff involved in the process. At times, we served as the intermediary between the auditor and the client to help “translate” the control needs and ultimately determine what was necessary to provide sufficient evidence.
     

    The client is now on their third SOC 2 Type II audit; we continue to guide them through the process for a smooth audit every time.

OUR STRATEGY

Streamline audit approach & enhance controls

Leveraging our 13 years of experience undergoing SOC audits for ourselves and clients, we assisted the organization with assessments, documentation, and training to simplify the audit engagement.

Documentation Revisions

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We reviewed, condensed, and rewrote parts of the client’s security policies & procedures, including a Disaster Recovery Plan (DRP), account policies, and incident response plans, to better align with operational methodologies.

Audit Process Training

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Our team shared knowledge surrounding audit procedures, including how to respond to specific questions, appropriate types of artifacts to prove specific controls, and strategies for managing significant audit activities.

Third-Party-Vendor-Specific Risk Assessment Guidance

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To better understand the oversight of third-party vendors, we guided the client through the process of conducting sub-service entity risk assessments, which involve reviews of SOC 2 audits & Vendor Security Posture Questionnaires.

Disaster Recovery Tabletop Test

As an additional scope item, we performed a tabletop test, where a specific business interruption scenario was discussed with participants to determine how their current plan dictated their response actions and the practicality of that plan.

THE RESULTS

Client obtained a favorable SOC 2 report & gained experience with the audit process

With our help, the client received SOC 2 accreditation and is now undergoing their third SOC 2 Type II audit.

Favorable Opinions on SOC 2 Type 1 & II Audits

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The client received a SOC 2 Type I audit and two subsequent SOC 2 Type II audits, all with favorable auditor opinions.

In-Depth Knowledge of Audit Process

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With a strong understanding of SOC 2 audit management, the client can take the lead on information and artifact gathering in the future.

Established Customer Trust

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Now, the client’s customers can view the results of the audit and gain clarity on the presence and effectiveness of their control activities.

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MOVING FORWARD

Continual accreditation & ongoing partnership

Since the client has a significant understanding of audit procedures, the Miles IT team now serves as their partner, allowing for mutual validation of controls and artifacts. We also provide recurring vulnerability scanning to help evaluate some of their technical controls.
 

If you’re looking for assistance with SOC 2 audits or another type of regulatory compliance, contact us to see how we can help.

Enhancing organizational security with penetration testing

CASE STUDY

Enhancing organizational security controls with penetration testing

Miles IT helps an organization understand the shortcomings of its security controls by conducting a pen test and sharing recommendations for improvements.

 
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MEET THE CLIENT

Service-based organization

The client is a service-based organization that was required to execute penetration testing activities to achieve regulatory compliance.
 

However, they also wanted to leverage pen testing as a means to improve their organizational security posture.

PRIMARY CHALLENGE

Increase understanding of current security activities

Although a pen test was necessary from a compliance standpoint, the client viewed the assessment as an opportunity to better serve and secure their company.

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Clarify Specific Security Controls

The client shared areas of concern that they felt the pen test might help them correct; we kept these focus areas in mind as we performed the assessment.

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Achieve Regulatory & Customer Requirements

Since the client needed to undergo an audit for compliance purposes, they wanted to ensure appropriate protections were in place before the examination.

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Heighten Security Posture

Though meeting requirements was one part of the engagement, the client sought to enhance control activities to benefit their entire organization’s security.

OUR PROCESS

Comprehensive penetration test engagement

Our standardized procedure kept all team members on the same page while ensuring we responded to the client’s queries.

Define Scope

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We began by defining a scope with the client to ensure the systems that would be tested belonged to the client and that we had the authorization to test against them.

Perform Penetration Testing & Vulnerability Assessments

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Led by our Director of Compliance and Risk Management, our Operational Security Staff performed the penetration testing engagement and additional component assessments to identify further areas of interest and vulnerabilities.

Present Report & Findings

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We shared our findings in a meaningful report detailing threats, risk levels, and remediation paths & mitigation efforts.

OUR STRATEGY

Identify & prioritize opportunities for improvement

We focused the engagement on external-facing systems, per the client’s request, and shared clear results that they could turn into tangible actions.

  • Greybox-Style Emulation

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    While this test was an emulation of an outside attacker against the organization that required our staff to emulate, think, and attack as a threat actor would, the team was armed with basic information about the organization.

  • System Strength & User Controls Focus

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    We concentrated on testing the security of external-facing services that emulated against a directory services endpoint. With this assessment, we tested both the security of the system and the strength of user access controls.

  • Actionable Remediation Recommendations

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    When sharing results, we focused on answering the client’s original questions, identifying shortcomings they were unaware of, and providing guidance regarding priority items to address.

THE RESULTS

Greater clarity on recommended security controls

The client expanded their understanding of security protections for their organization and achieved compliance with both regulatory & customer requirements.

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Increased Awareness of End-User-Centric Controls

Completing the pen test engagement gave the client transparent knowledge of how to improve user control activities and better defend against security threats as they pertained to end user attack surface.

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Regulatory & Customer Compliance

With the completion of this assessment, the client can now present results to their regulatory body and customers to establish trust and maintain business operations.

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Specific Paths for Remediation

After working with our team, the client recognizes specific actions they can take to enhance their posture now and in the future.

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MOVING FORWARD

Ongoing scans to stay up-to-date

The client continues to have Miles IT perform vulnerability assessments to maintain an understanding of their security posture & attack surface and take the appropriate remediation actions to manage their risk accordingly.
Wondering what type of risk assessment your organization should start with? Check out our blog for guidance.

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Gain greater insights into your organization’s security posture.

Formalizing cybersecurity documentation & refining controls

CASE STUDY

Creating formalized cybersecurity documentation & enhancing security posture

Miles IT helps a municipal organization clearly define its cybersecurity policies and programs while adding enhancements to fulfill regulatory requirements.

 

MEET THE CLIENT

Municipal organization

The client is a municipal water company providing citizens with access to the water resources they need for daily living.
 

With several small locations, the organization has one centralized location as its infrastructure hub.

PRIMARY CHALLENGE

Properly documenting & formalizing proof of security controls

The client was already one of our Miles Assurance Plan customers, so when their regulatory body requested information security program documentation, they reached out to us for assistance.

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Mandated Information Security Program

The client’s regulatory entity mandated that they create and share an information security program to protect their assets from cybersecurity threats.

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Assistance with Formalizing Documentation

Though the client had a strong security posture, their documentation was not well-defined; they needed a cohesive strategy to integrate their numerous controls.

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Unique Controls & Services Relationship

The organization’s staff and controls are not directly related to their service delivery, which made it more challenging to clarify necessary security protections.

OUR PROVEN PROCESS

From initial assessment to final implementation

Our team, led by our Director of Compliance & Risk Management and Compliance Analyst, began by performing a risk assessment to provide a complete snapshot of the client’s actual highest risk threats compared to their previous assumptions. From there, we focused on improving & formalizing documentation and making enhancements to security controls.

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  • Organization-Based Risk Assessment

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    Our risk assessment is based on the NIST 800-30/800-37 Risk Management Framework. We used this to objectively score threats with input from the client while leveraging our experience scoring these threats. In addition, we completed a sensitive information flow mapping diagram to understand how sensitive information interacts with users and systems.

  • Documentation Drafts

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    We drafted the client’s documentation based on their existing materials and our findings from the risk assessment.

  • Documentation Review & Control Consultation

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    We reviewed the documentation with the client and presented recommendations for strategies to improve control activities and strengthen security posture.

  • Documentation Finalization

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    We made necessary revisions and prepared the policies for implementation.

  • Documentation Adoption

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    The client formally adopted the documentation as part of their organizational processes and shared the policies with their staff and regulatory entity.

  • Follow-Up As Needed

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    As additional questions came to light beyond the initial scope of work, the client reached out for help with required updates.

OUR STRATEGY

Clear & comprehensive security policies

We created transparent, in-depth processes & programs to formally document the client’s controls and guide their responses & activities.

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Information Security Program

This document includes information regarding use policies, data handling, permissions, user privileges, and much more, so all end users follow an understandable framework.

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Senior Management Information Security Policies

We created a separate policy for senior management to directly record decisions solely related to their roles.

Cyber Security Incident Response Process

To ensure the client recognized the necessary steps to take in the event of a breach or attack, our team developed an in-depth incident response plan.

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Change Management Process

The client can easily navigate organizational changes, including technology shifts or employee departures, with our clearly defined procedures and best practices.

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Vendor Management Procedures

With a transparent process for evaluating vendors and their policies, the organization increases overall security and data protection.

Business Continuity Plan

Our team created a comprehensive business continuity plan, so the client can quickly return to normal business operations in the event of a disaster.

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Risk Register

We prepared a comprehensive document that includes information regarding all possible risks to the organization, along with their priority level and recommendations for resolution.

THE RESULTS

Defined security procedures & enhanced protection

The client was able to share formalized security documentation with their regulatory body and gain approval to continue operations.

Formalization of Control Activities

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The client’s security processes are now fully documented and commensurate with the mandate from their regulatory entity.

Improved Threat Intelligence

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Though they initially sought help with documentation, the client also increased risk readiness and enhanced security control activities based on our recommendations.

Forward-Thinking Security Mindset

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The client understands how to formalize controls before implementing them to ensure documentation matches actual procedures.

MOVING FORWARD

Staying up-to-date in a changing threat landscape

With our guidance, the client has a strong understanding of how to handle future documentation changes. They can also reach out to us for additional assistance should any need arise.

 

With risks constantly evolving, strong cybersecurity is crucial to ensure continual protection from threats.

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